Running a winery is no small task. Between managing grape harvests, overseeing production, and ensuring bottles make it to market, financial tracking can easily become overwhelming. Many wineries still use spreadsheets or other outdated systems to track costs, inventory, and government paperwork. These manual methods take up valuable time, carry more risk of error and can lead to confusion or unexpected expenses.
Protea Financial, an outsourced bookkeeping and accounting service provider specializing in the wine industry, faced this challenge firsthand. To make cost tracking simpler and faster, they switched to InnoVint—an easy-to-use, cloud-based software designed specifically for wineries. The results were immediate: less time spent on admin work, fewer headaches, and thousands of dollars saved.
In this article, we’ll break down the key benefits of InnoVint, how Protea Financial cut costs, and why wineries of all sizes should consider this tool.
Why Wineries Love InnoVint
InnoVint helps wineries track costs, manage inventory, and stay compliant without all the extra paperwork. It replaces outdated spreadsheets and guesswork with real-time insights and automation.
Key Benefits of InnoVint:
✅ Access Winery Data Anytime, Anywhere – No more waiting for reports or searching through files. Everything is stored in the cloud.
✅ Track Costs in Real Time – Know exactly what each batch of wine costs—no need to manually update spreadsheets.
✅ Manage Inventory with Ease – Keep track of bulk wine, barrels, bottles, and packaging materials all in one place.
✅ Improve Team Collaboration – Winemakers and accountants can access the same data, reducing miscommunication.
✅ Instant Reports & Insights – Make better financial decisions with easy-to-read reports.
✅ Simplify Compliance Paperwork – Generate TTB reports automatically, saving hours of manual work.
✅ Works for Any Size Winery – Whether you’re a small boutique winery or a large producer, InnoVint scales with your business.
Protea Financial didn’t just switch to InnoVint for convenience—it transformed how they work and save money.
How Protea Financial Cut Costs with InnoVint
Before InnoVint, Protea Financial spent hours tracking winery costs manually. Each month, they had to gather data, check multiple records, and update spreadsheets to figure out the true cost of each batch of wine. It can be a slow, frustrating process – especially if the winery team are stretched for time!
After switching to InnoVint, the process became almost effortless. Costs now update automatically, meaning Protea Financial and their winery clients always have accurate financial data at their fingertips.
Of course the risk of error is still there, but because the winemaking team is using it live during their day-to-day job, the risk is a lot lower and anomalies will stick out immediately.
Having this document thus saves time, and as we will show, money as well!
The savings were significant:
- Average savings per cost update: $700
- Highest savings per cost update: $1,000
- Total annual savings: Nearly $4,000
For wineries, this means lower bookkeeping costs and less time wasted by the winery team. Instead of spending hours figuring out production costs, winery owners can focus on growing their business and making great wine.
Less Paperwork, More Wine
One of the biggest headaches in the wine industry is government compliance. Wineries must submit reports to the Alcohol and Tobacco Tax and Trade Bureau (TTB) and other regulators. Doing this manually takes hours and increases the risk of missing deadlines or making mistakes.
With InnoVint, compliance is automatic. The software generates reports in real time, making it easy to stay on top of regulations without extra stress. This means:
✅ No more last-minute scrambling to file reports
✅ Less time spent on paperwork
✅ More time to focus on production and sales
For wineries that struggle with compliance, InnoVint is a game-changer.
Making Winery Operations Smoother
One of the biggest challenges in running a winery is keeping winemaking and accounting on the same page. Winemakers focus on production—fermenting, blending, and bottling—while financial teams track costs and profitability.
Without a centralized system, important financial details can get lost, leading to unexpected expenses or missing inventory.
With InnoVint:
✅ Winemakers and accountants access the same real-time data
✅ Cost tracking updates automatically, preventing delays
✅ Financial reports are always accurate and up to date
This improved collaboration has helped Protea Financial and their winery clients run their businesses more smoothly.
Long-Term Savings Through Automation
Beyond the immediate cost savings, InnoVint helps wineries save even more in the long run. Automation eliminates time-consuming tasks, allowing employees to focus on higher-value work.
How InnoVint Helps Wineries Save Money Over Time:
✅ Less time spent on cost tracking = lower labor costs
✅ Scalability = software grows with the winery, avoiding costly system changes
✅ Real-time financial data = smarter production and pricing decisions
For wineries looking to cut costs without cutting corners, InnoVint is the solution.
A Winery’s Experience with InnoVint
To see InnoVint in action, let’s look at a mid-sized winery that recently switched to the software.
Before InnoVint:
❌ Tracking costs was slow, making it hard to plan budgets.
❌ Financial reports took too long to generate.
❌ Winemaking and accounting teams weren’t always in sync.
After InnoVint:
✅ Cost tracking is 40% faster – updates happen automatically.
✅ Compliance reports are generated instantly – no more stressful paperwork.
✅ Winemaking and accounting teams work together seamlessly.
By making the switch, this winery saved time, reduced costs, and improved decision-making.
Why Wineries Should Consider InnoVint?
Protea Financial’s switch to InnoVint has led to thousands of dollars in savings and a huge boost in efficiency. By reducing manual work, improving cost tracking, and automating reports, wineries can spend less time on financial admin and more time making great wine.
What This Means for Your Winery:
✅ Save Time – No more long hours tracking costs manually.
✅ Save Money – Know exactly where your money is going, with no surprises.
✅ Stay Organized – Keep all inventory, costs, and reports in one place.
✅ Work Smarter – Less time on admin means more time for wine production and sales.
For Protea Financial and the wineries they support, InnoVint is more than just a tool—it’s a powerful way to work smarter, save money, and run a more efficient winery.
Ready to Simplify Your Winery’s Financial Tracking?
If your winery struggles with inventory costing, compliance, or financial tracking, InnoVint could be the solution. By reducing time-consuming tasks and improving cost visibility, wineries of all sizes can save money and operate more efficiently. Want to learn more? Reach out to Protea Financial to see how InnoVint can help your winery.
Want to learn more? Reach out to Protea Financial to see how InnoVint can help your winery.
